BillBook help
Stock tracking
For shops and businesses with real goods on shelves: a simple, honest count of what you have — without invoicing-level paperwork. Part of the Growth plan and up.
One count, whatever unit you're holding
Add each product with the unit you count it in — cans, kg, bags, bottles. If it also comes in a pack (a case of 24 cans, a crate of 12), set the pack size once. From then on you can log stock either way: "received 2 cases" becomes 48 cans automatically. There's only ever one number of record.
Logging what happens
Three kinds of entry: Received (stock in), Sold / used (stock out), and Recount— for stocktake day, you just type what's physically there and BillBook works out the difference itself. No mental arithmetic, no "wait, is that plus or minus?"
Made a bad entry? Delete it — the count reverses automatically — and log the right one. Every change goes through the log, so the number always has a story behind it.
Low-stock warnings
Set an optional "low stock at" level per item and the list flags anything at or below it — see what needs reordering before you're standing in front of an empty shelf.
Call it what you call it
Some businesses say stock, some say shelf, some say warehouse. Settings → Stock tracking lets you rename the whole section to whatever your business actually says — the name in your menu is yours.
Deliberately separate from invoicing
Stock doesn't auto-subtract when you invoice — that's a deliberate choice, not a gap. Invoices and physical stock drift apart in real shops (breakage, samples, personal use, cash sales off the books of the app), and pretending otherwise makes both numbers wrong. You log what actually moved; the count stays honest.